Form I-9 Employment Eligibility Verification

Proper completion and execution of the Employment Eligibility Verification Form (USCIS Form I-9) is essential for ensuring compliance with federal laws governing employment in the United States. This process is designed to verify every employed individual's identity and work authorization. 

While an I-9 verification is technically not a notarial service, it is still subject to the same ethical scrutiny. Many employers hire notaries to complete I-9's on their behalf if they are unable to meet with the employee in person. 

With Notary Checkpoint®, we proudly serve as a reliable, authorized representative for employers, ensuring Section 2 of Form I-9 is completed properly and that all provided documents are verifiable. 

Every employer in the United States is legally required to complete Form I-9 for all employees—both citizens and non-citizens—hired after November 6, 1986. This form helps ensure compliance with federal law by confirming the following:

1. Identity of the employee.
2. Authorization to work in the U.S.

Failure to properly complete and retain Form I-9 can result in penalties and potential legal action.

Section 1: Employee Information and Attestation

1. Complete the Employee Information: The employee should fill out their personal details, including their full name, address, date of birth, Social Security number (if applicable), and email address.
2. Citizenship or Immigration Status: The employee must select their citizenship status (U.S. citizen, U.S. noncitizen national, lawful permanent resident, or an alien authorized to work).
3. Employee Signature and Date: The employee must sign and date the form, attesting that the information provided is correct. This should be done on or before the first day of employment.

Section 2: Employer Review and Verification

1. Document Review: The employer must review original documents provided by the employee to verify their identity and employment eligibility. 
2. Document Details: The employer must record the document title, issuing authority, document number, and expiration date (if applicable) for each document used for verification.
3. Employer Information: The employer (or authorized representative) fills out their company name, address, and the employee’s start date.
4. Employer Signature and Date: The employer must sign and date the form, certifying that they have reviewed the employee’s documents and that they are satisfied with the authenticity and validity of the documents.

Section 3: Reverification and Rehire (if applicable)

If the employee’s work authorization or documentation needs to be updated (e.g., for a rehire or a change in work authorization status), the employer fills out this section.

Important Notes:

• The employee must complete Section 1 no later than their first day of employment.
• The employer/authorized  representative must complete Section 2 within three business days of the employee's start date.
• Employers must keep Form I-9 on file for all employees for a designated period (either three years from the hire date or one year after termination, whichever is later).