Form I-9 Employment Eligibility Verification

Proper completion and execution of the Employment Eligibility Verification Form (USCIS Form I-9) is essential for ensuring compliance with federal laws governing employment in the United States. This process is designed to verify every employed individual's identity and work authorization. 

While an I-9 verification is technically not a notarial service, it is still subject to the same ethical scrutiny. Many employers hire notaries to complete I-9's on their behalf if they are unable to meet with the employee in person. 

With Notary Checkpoint, we proudly serve as a reliable authorized representative for employers, ensuring Section 2 of Form I-9 is completed properly and that all provided documents are verifiable. 

Every employer in the United States is legally required to complete Form I-9 for all employees—both citizens and non-citizens—hired after November 6, 1986. This form helps ensure compliance with federal law by confirming the following:

1. Identity of the employee.
2. Authorization to work in the U.S.

Failure to properly complete and retain Form I-9 can result in penalties and potential legal action.

1. Complete the Employee Information: The employee should fill out their personal details, including their full name, address, date of birth, Social Security number (if applicable), and email address.
2. Citizenship or Immigration Status: The employee must select their citizenship status (U.S. citizen, U.S. noncitizen national, lawful permanent resident, or an alien authorized to work).
3. Employee Signature and Date: The employee must sign and date the form, attesting that the information provided is correct. This should be done on or before the first day of employment.

1. Document Review: The employer must review original documents provided by the employee to verify their identity and employment eligibility. 
2. Document Details: The employer must record the document title, issuing authority, document number, and expiration date (if applicable) for each document used for verification.
3. Employer Information: The employer (or authorized representative) fills out their company name, address, and the employee’s start date.
4. Employer Signature and Date: The employer must sign and date the form, certifying that they have reviewed the employee’s documents and that they are satisfied with the authenticity and validity of the documents.

If the employee’s work authorization or documentation needs to be updated (e.g., for a rehire or a change in work authorization status), the employer fills out this section.

• The employee must complete Section 1 no later than their first day of employment.
• The employer must complete Section 2 within three business days of the employee's start date.
• Employers must keep Form I-9 on file for all employees for a designated period (either three years from the hire date or one year after termination, whichever is later).

U.S. Office of Citizenship and Immigration Services @ http://www.uscis.gov/i-9-central 

Department of Homeland Security @ http://www.dhs.gov/. 

Access the Employment Eligibility Verification Form (USCIS Form I-9) by clicking the link below. 

Download Form I-9, Employment Eligibility Verification